Rules and Regulations

RULES AND REGULATIONS OF
THE IATA AGENTS ASSOCIATION OF INDIA

I. The Name of the Society shall be ‘ THE IATA AGENTS ASSOCIATION OF INDIA ‘.

II. The Registered Office of the Society shall be situated at Speedwing Travel and Cargo Private Limited, Sreekandath Road, Ravipuram, Cochin – 182 016.

III. The area of operation of the society shall be all over India.

IV. Aims and objects of the society are:-

a) To safeguard the interests of the traveling public and maintain high ethical standards within the travel trade.

b) To promote social life by providing a common ground for members and their families and foster the spirit of co-operation, understanding, goodwill, fraternity and fellowship amongst members of travel and tourism industry.

c) To provide training to the members and improve their overall competence level.

d) To work closely with the airlines, other affiliated bodies and relevant government bodies to promote travel and tourism.

e) To lead a process of change to better prepare the members to face challenges of the current and future business environment in the travel and tourism field.

f) To set and regulate standard and practices to be maintained by members so as to establish highest ethical and displinary standards.

g) To act as arbitrators and otherwise to assist in the settlement of disputes and difficulties arising amongst members or in connection with the travel and tourism trade.

h) To act as negotiating body for members and to make recommendations to the relevant governmental bodies to promote travel and tourism.

i) To acquaint the public with the services which members are able to provide with a view of establishing that the membership of the association is a guarantee of competence and integrity in the travel and tourism field.

j) To aim at the development of the travel & tourism industry in India by constantly improving the standard of service and professionalism in the industry so as to cater to the needs of the travelers from within India and overseas.

k) To promote mutual co-operation among members by contributing to the sound progress and growth of the travel and tourism industry as a whole.

l) To represent the travel agents trade before official bodies of Government, Airline bodies and other appropriate forums.

m) To educate the equip the members to meet the challenges of tomorrow through meetings and seminars.

n) To maintain close contact with world bodies and represent matters affecting the travel / tourism industry in India.

o) To gather useful information on travel/tourism and disseminate them to members for their guidance.

p) To promote social, cultural, literacy, sports, games and like activities among the members and their families.

q) To establish libraries and reading rooms.

r) To provide facilities and to get the association affiliated to similar bodies.

s) To acquire by purchase, gift, lease, grant, bequest, donations or otherwise building and other movable and immovable properties or rights therin or privileges attached thereto and to hold, manage, develop, sell, mortgage, let on lease or otherwise dispose of such assets which will be deemed necessary or convenient for any of the purposes of the association.

t) To accept gifts, donations, raise subscriptions from the members of the Association or other persons for providing income to the association, on such terms and conditions as may deem proper and necessary for the fulfillment of the aims and objects of the Association.

u) To enter into any agreement or arrangement with any other organization, trust or association having objects similar to those of the Association and join any such organization, trust or association and to get affiliated or grant affiliation to any such organisaiton, trust or association having similar objects.

v) To borrow from bank or other financial institutions or individuals amounts necessary for carrying out the objects of the society.

w) To engage in any activity with is included and conductive to the attainment of the above objects.

 

V. INTERPRETATION:

In the interpretation of these Rules & Regulations the following expressions shall have the following meanings unless there be something in the subject of context inconsistence therewith:-

a. ‘Society’ shall mean ‘The IATA Agents Association of India’.

b. ‘Member’ shall mean and include any individual, firm or company admitted to the membership of the society in accordance with Rules & Regulations of the Society.

c. ‘Managing Committee’ shall mean the Managing Committee of the Society constituted in the manner prescribed by these Rules and Regulations.

d. ‘Member of the Committee’ shall mean a member of the Society elected / nominated to the Managing Committee in the manner prescribed by these Rules and Regulations.

 

VI. AREA OF OPERATION:

The area of operation of the Society shall be all over India.

VII. MEMBERSHIP:

The membership of Society is open to all persons and who agree with the aims and objects of the Society. They shall have to abide by the Rules and Regulations of the Society.

VIII. CLASSIFICATION OF MEMBERS:

The members of the Society shall be classified into the following categories:

a. Active Members

b. Associate Members

c. Affiliated Member

Active Member:

An active member is an IATA approved individual, firm or company having an established place of business in India. Applicant must be an IATA Agent for a minimum period of one year with their registered office in the same location and should not be GSA or PSA of any Airlines and shall not have interests in the ownership / management / profit of such GSA/PSA or any interests in the ownership / Management / Profit of such GSA / PSA to influence the commercial policy and / or management decision of such GSA / PSA and vice versa.

Associate Member:

Associate member is an IATA approved branch office location of active member. Applicant?s registered office or their head office be an active member of the Society.

Affiliated Member

Affiliated member is a IATA approved foreign firm or company acceptable to the Society

IX. MEMBERSHIP FEES & SUBSCRIPTION:

a. Members shall pay admission fee and Annual Subscription as shown below. Admission fee and annual subscription once paid shall not be refunded.

a. Admission Fee

Active Member : Rs. 1000/-

Associate Member : Rs. 500/-

Affiliated member : US$ 100

b. Annual Subscription

Active Member : Rs. 1000/-

Associate Member : Rs. 500/-

Affiliated Member : US $ 100

X. CEASING TO BE A MEMBER:

A person shall ipso-facto cease to be a member:-

a. On his death

b. On his resignation of membership

c. He is convicted of criminal offence involving moral turpitude

d. He is expelled from the Society

e. The registration of a travel Agent is cancelled by the Government or IATA

f. He has not paid the dues accruing to the Society within a reasonable amount of time and the decision of the same has been passed by the Managing Committee.

XI. MANAGING COMMITTEE:

The management and administration of the Society shall be carried out and managed by the Managing Committee which shall for the time being consist of 7 (seven) member elected by and from among the members of the Society in the alternate annual general meeting. The Managing Committee shall elect from and by among them a President, Vice – President, Secretary, Joint- Secretary and Treasurer.

XII. TERMS OF OFFICE

Term of office of the Managing Committee shall be for a period of 2 (two) years from the date of election. Any retiring member of the Managing Committee shall be eligible for re-election. The casual vacancies, however, may be filled up by the Managing Committee. Any person nominated to such vacancy by the Managing Committee shall hold office for the remaining period only. The Managing Committee may in case of necessity unanimously nominate tow more members form the members of the Society subject to the approval of the next General Meeting of the Society.

XIII. POWERS & FUNCTIONS OF MANAGING COMMITTEE:

The Managing Committee shall work and have full powers and authority to do all acts, matters, things and deeds which may be necessary or expedient for the purpose of and in particular to the following:-

a. To look after, manage, supervise and control the management of the society and its properties.

b. To admit or reject new member and accept resignation of the members.

c. To have an audited statement of accounts prepared every year.

d. To accept donation in cash or in kind on such condition and without conditions.

e. To make an appeal to the people for general donations as per the decision of the General Body.

f. To appoint such committee with such powers as the Managing Committee may think fit and proper, for such purpose and/or to dismiss the same when the purpose is fulfilled.

g. To appoint or remove employee(s) of the society as may be required for the efficient conduct of the affairs of the Society.

h. Generally, to do all such other acts, things as are incidental or conductive to the attainment of the above powers and duties or anyone or more of them and the aims and objects specified in the Memorandum of Association.

XIV. PRESIDENT/VICE PRESIDENT:

The President shall preside over all the meetings of the Managing Committee and in his absence the Vice-President shall preside and in the absence of both any member elected from the Managing Committee to hold the Chairmanship for that meeting shall preside. The President shall represent the society in all legal / official proceedings provided however that the committee shall have power to authorize any of its members to represent the Society in any proceedings as is considered necessary.

XV. SECRETARY / JOINT – SECRETARY:

Secretary and in his absence the Joint-Secretary shall be responsible to implement the decision of the Managing Committee. He shall record the proceedings of the meetings of Managing Committee, maintain books connected with the management of the Society, preserve the records belonging to the Society and shall supervise the work of the employees. The Secretary shall convene the meetings of the managing committee on such dates at such time as resolved by the committee or required by the President or as found necessary by the Secretary as per these Rule. At the end of his term, the Secretary shall handover the movable properties of the Society to his successor along with an inventory which shall be signed by the outgoing and incoming Secretaries. Secretary shall in exercise of his powers and in discharge of his duties as Secretary be bound to act in consultation with and with the concurrence of the President.

XVI. TREASURER :

The Treasurer shall be in charge of the Society’s funds and shall be responsible for the true and proper maintenance of the books of accounts. The Treasurer shall be responsible to prepare and submit monthly income and expenditure account, annual accounts, budget and projected figures and statement of accounts to the Managing Committee. The Treasurer shall act as per the directive from the President and he shall make payments only when vouchers are passed by the Secretary or the President.

XVII. MEETING OF THE MANAGING COMMITTEE :

Members of the managing council meet ordinarily once in three months to conduct the affairs of the Society. Seven days notice specifying the place, date, time with agenda shall be given to the members by hand delivery/by certificate of posting/by registered post/by courier to the registered address of members.

XVIII. REQUISITION MEETING OF THE MANAGING COUNCIL

a. The requisition meeting of the Managing Council may be convened upon a requisition made in writing by President, or any three members of the Managing Committee. Such requisition shall specify the subject of the meeting proposed to be called and must be signed by all the requisitionists and shall be delivered at the office of the society.

b. On receipt of the requisition the President shall within three days proceed to convene the meeting. If the President fails to do so, then, the Secretary shall within three days proceeds to convene the meeting. If the President fails to do so, then, the Secretary shall within three days proceeds to convene the meeting and failing both, the requisitionists themselves may convene such meeting within five days. Quorum for the requisition meeting shall be one-third members of the Managing Committee.

XIX. QUORUM FOR THE MANAGING COUNCIL MEETING :

One-third of the members of the Managing Committee present in the meeting shall form quorum of the Managing Committee meeting. If meetings adjourned for want of quorum it shall be held on the adjourned date at the same place and time and members present at that time shall form the quorum. But no item of business that is not specified in the Notice shall be transacted in such meeting.

XX. ANNUAL GENERAL MEETING

The members of the Society form the General Body of the Association. The Annual General Meeting of the Society shall be held in the month of June or as thereto as possible in each year at such time and place as may be decided by the President for the following purposes:

(a) To confirm the minutes of the previous Annual General Meeting.

(b) To adopt the previous years audited statement of accounts.

(c) To elect the Managing committee members for the next term, if the term is over.

(d) To admit new members as per decision taken by Managing Committee.

(e) To appoint Advocate/Legal Adviser, Chartered Accountant and fix their remunerations.

(f) To consider any other matter, due notice of which has been given three days prior to the General Body Meeting or with the previous permission of the President / Chairman.

XXI. EXTRA ORDINARY GENERAL MEETING:

The Managing Committee may call an extraordinary meeting of the Society whenever in their opinion they may deem it necessary to do so.

XXII. QUORUM OF THE GENERAL BODY MEETING:

The quorum for the General Body Meeting shall be one-third of the total members of the Association on record. Any adjourned meeting for what of quorum shall be held on the adjourned date at the same place and time and the members present at that time shall form the quorum. But no business other than that specified in the notice shall be transacted at such meeting.

XXIII. NOTICE OF THE GENERAL BODY / EXTRA-GENERAL BODY MEETING:

Fifteen days notice specifying the place, date, time with agenda shall be forwarded to each and every member of the Society. Mode of service of notice is by hand delivery/by certificate of posting / by registered post/by courier to the registered address of members. But accidental omission to give or non-receipt of such notice by any member shall not invalidate the proceedings of any General Body Meeting.

XXIV. VOTING

At all General Meeting of the Society or of the Managing Committee or of any committee, members present shall have only one vote. The Chairman shall have a second or casting vote in case of an equality of votes. Generally voting shall be by show of hands and all decision shall be taken by a simple majority.

XXV. MINUTES TO BE KEPT:

The Managing Committee shall have to maintain minutes book which shall contain a clear report of the proceedings of meetings, copy of each notice convening the meeting of Managing Committee and General Body and the decisions arrived at by the Managing Committee / General Body. Minutes shall be read over in the next meeting of the Managing Committee and when confirmed shall be signed by the President of such meeting.

XXVI. SOURCE OF INCOME:

Association shall raise their funds by way of subscription, contribution, membership fees, donation in cash or in kind.

XXVII. ACCOUNTING YEAR:

The accounting year of the Society shall be the financial year 1st April to 31st March of every year.

XXVIII. BANK ACCOUNTS:

The funds of the Society other than what is required for the day-to-day expenses shall be deposited then and their in any Scheduled / Nationalised Bank or Banks in the name of the Society and the bank accounts shall be operated jointly by the President and any one of the office bearers as may be decided from time to time by the committee.

XXIX. SUB-COMMITTEE:

The Managing Committee shall have power to appoint sub-committee or committee as and when necessary and the President of the Association shall preside over such sub-committee / committees.

XXX. BOOKS OF ACCOUNTS:

The Managing Committee shall direct the Treasurer to keep the accounts, up-to-date, and / or with the help of the auditor specially appointed for the purpose and shall be audited by a qualified Chartered Accountant regularly.

XXXI. LOANS:

The Association may avail loan from banks or other financial institutions or individuals to carry out its objects.

XXXII. POWER TO PURCHASE IMMOVABLE PROPERTY:

The Managing Committee shall have power to purchase immovable property for the Society. The Managing Committee shall invest the funds for that purpose after approval of the General Body. Immovable properties shall invest the funds for the purpose after approval of the General Body. Immovable properties shall be purchased in the joint names of the President and Secretary of the Society holding office from time to time.

XXXIII. MEMBERSHIP REGISTER TO BE KEPT:

The Society shall maintain an up-to-date membership register.

XXXIV. AMENDMENTS IN THE MEMORANDUM, RULES AND REGULATIONS AND TO FRAME RULES:

a. The Memorandum of Association and Rules and Regulations of the Association may be amended, altered or replaced, added to or revoked at any time by a majority of not less than tow-third of the total members on record of the Association, present at a General Body Meeting / Extra-Ordinary General Body Meeting specially called for that purpose. Fifteen days previous intimation in writing of such amendments, alternations, deletions, revocations, variations etc. shall be given to all members. In case of alteration, abridgement or addition to the purpose of the Association, change in the name of the Association or its amalgamation with another Association, change in the name of the Association or its amalgamation with another Association, the procedure laid down in Section 22 of the Travancore-Cochin Literacy, Scientific and Charitable Societies Registration Act, 1955 will apply. Provided further that no amendment in the objects clause shall be made without the prior approval of the Commissioner of Income Tax having jurisdiction.

XXXV. DISSOLUTION:

If at any time not less than 2/3rd of the total members present at the meeting convened for the purpose, it is decided to dissolve the Association, the assets remaining after satisfying all the debts of the Society shall e handed over to some other Association having similar objects or to the Government.

We, the undersigned members of the Association do hereby certify that this is a true copy of the Rules and Regulation of ‘The IATA Agents Association of India’.

Sl No. Name and Designation Occupation Signature
of Office Bearers

1. Biji Eapen Business Sd/-
(President) Executive

2. Babu Paul Business Sd/-
(Secretary) Executive

3. Albert Cubileo Business Sd/-
Treasurer) Executive

4. M.S. Ajith Business Sd/-
(Committee Member) Executive

5. C.A. Muhammed Business Sd/-
(Committee Member) Executive

Place : Ernakulam

Date : 04-06-2001

Amendments made to the Memorandum of Association and Rules and Regulations at the AGM held on 12 January 2008 at Hyderabad.

Rules and Regulations

VIII) c. Affiliated member will henceforth be known as –
c (i) Partner
c (ii) Partner (Overseas)

A Partner is an Airline, CRS Company or an ATC
A Partner (Overseas) is an IATA approved foreign firm or Company acceptable to the Society

IX. MEMBERSHIP FEE & SUBSCRIPTION

Members shall pay admission fee and Annual subscription as shown below. Admission Fee and Annual Subscription once paid shall not be refunded.

a. Admission Fee

Active Member : Rs.5000/-

Associate Member : Rs.3000/-

Partner : Rs.4000/-

Partners (Overseas) : $200

b. Annual Subscription

Active Member : Rs.4000/-

Associate Member : Rs.2000/-

Partner : Rs.3000/-

Partners (Overseas) : $100

X.E. CEASING TO BE A MEMBER

The Agent is expelled from the Society for acting against the Objectives and Directions of the Society.

XI. MANAGING COMMITTEE

State Committee

The term of the State Committee will be for a period of 2 years. The AGM will elect minimum 7 members to the State Executive Committee and 2 members to represent the State at the National Council. An additional Member to the National Council may be elected by any State having more than 100 Members.

The elected State Committee will in turn, elect a President, Secretary and Treasurer from amongst them. Based on requirements, State Committees can have Vice President, Joint Secretary etc. The elected National Council members will not have any voting rights in the State Executive Committee.

Each State Committee is empowered to form Regional & Sub Committees based on the geographical and industrial requirement, under respective Chairman.

National Management Committee

The National Management Committee will be called as Director Board and Members as Directors.

The National council members duly elected from the State Committee and the President, Secretary and Treasurer of each state and the Ad-Hoc Committee President of the State, if any, will form the National Council.

The National Council will elect minimum 7 Directors to the Director Board. The elected Director Board will in turn. Elect a President, Secretary and Treasurer from amongst them. Further, the Director Board is empowered to elect Vice President/s. Joint Secretary/s as and when deemed necessary.

The term of the National Council & the Director Board shall for a period of 2 years.

The Director Board is empowered to form special / Sub – Committee at national and state level as and when deemed necessary under respective Chairperson.

XXVII. ACCOUNTING YEAR

The administrative affairs like Membership, Subscription etc will be accounted according to the Calendar Year 1st January to 31st December and financial accounting will be continued as per the Financial Year 1st April to 31st March.